The name of this organization shall be Most Pure Heat of Mary Alumni Association.
The objectives of this organization shall be to create an environment that will foster the planning, development, and implementation of educational opportunities, a dynamic support system that indeed promotes ethnic/racial pride and the ability to impact the school, the church, our city, the State of Alabama, and the United States of America.
Regular membership shall be open to all Most Pure Heart of Mary graduates, students, teachers, former teachers, priests and those persons interested in supporting the goals and objectives of this organization.
Members shall have the right to vote and to make motion at all regular and special meetings and to hold office provided that they are in good financial
Members have the options of choosing the dues structure that best fits their financial needs.
- Option 1 -Regular membership shall be ten dollars ($10.00) per month with an initial maintenance charge of twenty five dollars ($25.00) that includes a welcoming packet, membership card, nameplate and other items associated with membership.
- Option 2-Lifetime membership shall be three hundred dollars ($300.00) paid over a three-year period. We recommend twenty five dollars per quarter. Life members will receive a special membership card and nameplate and other privileges.
- Option 3 -When both members of a family are graduates a special rate of one hundred fifty ($150.00) is offered to the second family member.
Once the life membership has been paid in full, there will be an annual maintenance assessment of $15.00 per person thereafter.
The officers of the organization shall be President, Vice President, Financial Secretary, Secretary, Assistant Secretary, and Treasurer. These officers shall perform the duties prescribed by the Constitution, and by the Parliamentary authority adopted bv the association.
At the regular meeting held on the third (3rd ) Monday in September biannually} the Body shall elect a nominating committee of five members. It shall be the duty of this committee to solicit and accept nominations for the offices to be filled at the December meeting. The Nominating Committee shall report at the regular meeting in November. At the December meeting, additional nominations from the floor shall be permitted.
The officers shall be elected by secret ballot to serve for two (2) years or until their successors are elected, and their term of office shall begin at the close of the bi-annual meeting at which they are elected. Vacancies, other than the President, shall be filled by election, by ballot immediately following any resignation or similar occurrence.
Any member seeking nomination for office in the Association must be a member in good standing. No member shall hold more than one office at a time, and no member shall be eligible to serve more than two (2) consecutive elected terms in the same office.
Article V-DUTIES OF OFFICERS
The President shall serve as head of the Association and shall preside at all meetings of the Association and the Executive Board. He/she shall enforce the Constitution and the rules and regulations set forth by the association.
The President shall appoint all committees except the Nominating Committee and shall be a member ex-officio of the same. She/he shall sign all orders for the payments of monies, when the Association has authorized the same. She/he countersigns all warrants and checks drawn by the Financial Secretary or the Treasurer of the Association. She/he shall perform such other duties as the Association may impose by law.
The Vice President shall perform the duties of the President during His/her absence or disability, shall succeed to the office of President upon the death or resignation of the President, and shall perform such other duties as may be imposed by the laws of the Association.
The Financial Secretary shall collect and receive all monies due the Association and all funds obtained from any source, by or through any person or persons acting for or in the name of the association or under its direction or authority. She/he shall keep an account of indebtedness of each member and the amount received from each, giving credit for the whole amount paid and recording the purpose for which the payment is made upon the precise day of payment. The same procedure will hold for arrears, advances or both, and will be recorded in the books utilized for that purpose.
The financial Secretary shall pay over to the Treasurer of the Association all monies received at meetings, or between meetings, for dues, contributions, fines or assessments. The Treasurer shall give a written receipt to the Financial Secretary specifying the origin of the funds and how they are to be credited.
The Financial Secretary shall draw all orders on the Treasurer of the Association when ordered by the President, or the Executive Board for the payment of all claims or demands against the Association. All orders shall be signed by him/her and countersigned by the President.
The Financial Secretary shall maintain an accurate record of the financial status of all Association members and inform the members and President when a member is not in good standing.
The Financial Secretary shall perform such other duties as may be required by law.
The Secretary shall keep a true and accurate record of all proceedings of the Association, of whatever nature, in the official books of the Association. She/he shall record the minutes of the association’s meetings and other proceedings except on matters pertaining to finances. The Secretary shall conduct all of the correspondence of the Association of whatever nature, except on matters pertaining to finances. The Secretary shall record the proceedings of the Association. She/he shall perform such other duties as may be imposed by law.
The Assistant Secretary shall perform the duties of the Secretary in his/her absence, and perform other duties as may be required by the association or imposed by law
The Treasurer shall be the custodian of all funds of the association obtained from any source, by or through any persons acting for or in the name of the Association or under its direction or authority.
The Treasurer shall, at the end of each meeting of the Association, receive from the Financial Secretary all monies collected from the members or other sources, and give his/her official receipt, thereto specifying the funds to which the monies shall be credited. She/he shall deposit it in a bank or other secure institution or place of deposit approved by a majority of the Association.
The Treasurer shall obtain a certificate of deposit or voucher for all monies deposited by him/her. The deposit slip or passbook may be accepted as a
The Treasurer shall disperse all funds in his/her custody upon proper orders drawn and signed by the Financial Secretary and countersigned by the President, or the Vice President-upon an absence of the President, when said disbursements are authorized by law, or are approved by a majority vote of the association.
The Treasurer shall keep a true and faithful account of all receipts and disbursements and monthly balances.
The Treasurer shall place at the disposal of the members of the association, all books and records of his/her office, upon request of the Association.
The Treasurer shall, before assuming duties of his/her office, request a complete audit of the books and documents turned over to him/her by his/her predecessor.
The Treasurer shall perform such other duties as may be imposed by law.
The regular meeting of the Association shall be held on the (3rd ) third Monday of each month from January to December unless otherwise ordered by the Association or by the Executive Board.
The regular meeting in December shall be known as the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and any other business that may arise.
Special meetings may be called by the President or by the Executive Board and shall be called upon written request of seven (7) members of the Association. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three (3) days notice shall be given.
Seven (7) members of the Association shall constitute a quorum.
ARTICLE VII-THE EXECUTIVE BOARD
The Executive Board shall consist of the Officers of the Association, the President, the immediate past President and one (1) member-at-Iarge.
The Executive Board shall have general supervision of the affairs of the Association between its business meetings, fix the hour and place of meeting, make recommendations to the Association, and shall perform such other duties as are specified in these by-laws. The Board shall be subject to the orders of the Association, and none of its acts shall conflict with action taken by the Association.
ARTICLE VIII-PARLIAMENTARY AUTHORITY
The rules contained in the current edition of “Robert’s Rules of Order Newly Revised” shall govern the Association in all cases to which they are applicable and in which they are applicable and in which they are not inconsistent with these by¬laws and the Constitution of Most Pure Hear Of Mary Alumni Association, and any special order the Association may adopt.
ARTICLE IX AMMENDMENTS
These by-laws may be amended at any regular meeting of the Association by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.
ARTICLE X CERTIFICATION
I certify that the foregoing is a true and correct copy of the bylaws of the above named organization} duly adopted by the Association at its regular meeting on January 14J 2013.